Frequently Asked Question

How to Export Outlook items to a local .pst file
Last Updated 10 months ago

  1. At the top of your Outlook ribbon, choose the File tab.

    If your ribbon doesn't have a File option in the top left corner, see What version of Outlook do I have? to determine your version of Outlook and to get to the right export instructions.

    In Outlook 2010, choose the File tab.
  2. Choose Options.

    Choose Options.
  3. In the Outlook Options box, choose Advanced.

    Choose Advanced.
  4. Under the Export section, choose Export.

    On the Advanced page, choose Export
  5. Choose Export to a file, then Next.

  6. Choose Outlook Data File (.pst), then Next.

  7. Select the name of the email account to export, as shown in the picture below. Only information for one account can be exported at a time.

    Make sure that the Include subfolders check box is selected. This ensures that everything will be exported: Calendar, Contacts, and Inbox. Choose Next.

    Choose the email account you want to export.
  8. Choose Browse to select where you want to save the Outlook Data File (.pst) and to enter a file name. Select OK to continue.

    Note: If you have previously used the export feature, the previous folder location and file name appear. Make sure that you change the file name if you want to create a new file instead of using the existing file.

  9. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

  10. Choose Finish.

  11. The export begins immediately unless a new Outlook Data File (.pst) is created, or if the export is to an existing file that is password protected.

    • If you are creating a new Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and then choose OK. In the Outlook Data File Password dialog box, enter the password, then choose OK.

    • If you are exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Password dialog box, enter the password, and then choose OK.

Now that your Outlook data is in a .pst file, it's portable. Save the .pst file to OneDrive, then download it to your new computer. Save it to a portable drive to carry anywhere, then import your email, contacts, and calendar to Outlook.

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